Facility Master Plan

Facility Master Plan

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A facility master plan will provide a framework for District 64 to manage its facilities, and to plan and budget for the full range of building maintenance needs going forward.  “Just as the Strategic Plan is guiding investments in student learning over the next several years, a facility master plan will help the District prioritize the maintenance needs of schools,” according to Superintendent Philip Bender.  For example, a master plan incorporates planning for school interiors, such as heating/ventilation, utilities, technology infrastructure, carpet, painting and lighting, as well as exterior concerns, such as drainage, playgrounds, asphalt and landscaping.

Activities in 2011-12

Overview -- The first year of work featured establishing goals for the District's facilities and the completion of a comprehensive Maintenance Plan based on physical assessments of the District's nine buildings, which was presented to the Board of Education on December 12, 2011.  An Energy Benchmarking Analysis, a Capacity Study, and community survey also were completed during the year.  A draft of Part I of the Facility Master Plan was presented to the Board of Education at the July 9, 2012 meeting.

Here are the District's Facility Goals as adopted by the Board on September 26, 2011:

Students come first in all decisions! Designs will be sensitive to their setting and reflect the community's architectural style.
The Project Budget will not be exceeded. Designs will be energy-efficient and work to maximize natural lighting.
The process will involve the community and staff members. Site utilization will be carefully evaluated and developed; "Green Space" will be maximized, as much  as possible.
Finishes and building systems will be evaluated based on lifecycle costing. Any new construction will meet LEED Silver criteria.
Design schools to support the District's educational philosophy and curriculum, aligning with the District's Strategic Plan. New building improvements will have Energy Star ratings.
Develop a realistic schedule and adhere to it.  Complete the Facility Master Plan by June 2013. Designs will reflect the community's desire for a non-institutional look.
Provide facility equity among all facilities. Designs will have functional efficiency.

 

Here is a complete list of activities in 2011-12 and reports.  Community engagement opportunities/Board of Education (BOE) meetings are highlighted in yellow.  NOTE:  All Board of Education meetings are available on video.  Please select the meeting you would like to view; a counter on the viewer allows quick access to specific agenda items.

07/2011 – 08/2011

Activities included:  Physical Assessments (Carpenter, Field, Emerson, Jefferson) & Specific Initial Tasks:  Assess Structural Crack at Roosevelt Elementary; Assess Roof at Franklin Elementary; Review District Specifications for Lighting Upgrade Proposal; Evaluate Mechanical/Electrical/Plumbing (MEP) Systems at Carpenter and Field Elementary; Prepare Carpenter Site Concept Sketches
08/22/2011 Community Engagement Meeting 1 – Present MEP Physical Assessment Findings to BOE August 22, 2011
09/12/2011 Roles, Goals and Controls WorkshopBOE Committee-of-the-Whole Meeting Monday, September 12 at Emerson Middle School (multipurpose room) 6 p.m.
09/2011 Conduct Capacity Study:
Review 2009 Demographic Report by John Kasarda, Ph.D.; Research additional information as necessary for complete analysis; Identify/Categorize Teaching Stations by Size and Type; Generate Capacity Study Report
09/26/2011 Determine Facility Goals with BOE -- Request approval for remaining school physical assessments and preparation of Maintenance Plan 
09/2011 - 10/2011 Conduct remaining physical assessments based on Board approval for Lincoln, Washington, Roosevelt, Franklin and Hendee ESC
10/2011 Energy Benchmarking Analysis: Review District 2010 Energy Usage and Supply Cost Analysis by Johnson Controls; Research Additional Information as Necessary for Complete Analysis; Prepare Summary of Findings to be included in Facility Master Plan
10/24/2011 Review Capacity Study with BOE
11/14/2011 Review Energy Benchmarking Analysis/Summary with BOE
10/2011 – 01/2012 Develop and Refine Options for Board-Approved Facility Project Priorities
12/12/2011

Review Maintenance Plan & Options for Facility Project Priorities with BOE
1.  BOE Cover Memo/Facility Priorities Letter (PDF)
2.  Maintenance Plan (complete PDF) or by individual schools:
     Carpenter, Emerson, ESC, Field, Franklin, Jefferson, Lincoln, Roosevelt, Washington
3.  Mechanical Systems Assessments for Carpenter, Field & Jefferson schools (PDF)
12/19/2011

Acceptance of District Maintenance Plan (BOE) Appendix 2 (PDF)
Discussion/Approval to Design and Bid 2012 Capital Projects (BOE)  Appendix 3 (PDF)
01/2012 – 02/2012 Prepare First Draft of Part I of Facility Master Plan
02/13/2012 Roles, Goals and Controls Workshop - Part 2 BOE Committee-of-the-Whole Meeting Monday, February 13 at District 64 ESC 7 p.m.  Appendix 3 (PDF)
03/13 & 14/2012 Community Engagement Meeting 2 – Two open forums were held March 13 & 14 to present draft of Part I of Facility Master Plan and receive stakeholder input.   HANDOUT FROM THE EVENTS
03/2012-
04/2012		 Community Survey
A community survey was conducted to give further input into Draft of Part I of Facility Master Plan.
04/2012 – 06/2012 Prepare Final Draft of Part I of Facility Master Plan
07/9/2012

Community Engagement Meeting 3 – Present Facility Master Plan, Part I to the Community at BOE Meeting July 9, 2012; proposal for Part II Educational Specifications

Activities in 2012-13

A second year of activities is now under consideration by the Board of Education, based on a proposal made by Fanning Howey at the July 9, 2012 meeting.  Options include an educational adequacy study and five-year District-wide technology plan.  Final action has not yet been taken.